Dear Group,

Facilities and FAS IT will work to set up your MAC/IP addresses in Cv 002/004 tomorrow AM.  They will need to test a connection on a machine that has already been moved to the new space.  If successful, you will be able to completely move your stuff downstairs and connect your machines to continue work.  Jerry Connors and Mike Paterno estimate it may be as early as 12noon or as late as Wednesday before your connections are set up and you are free to move your stuff.

Regarding the chemical smell in the new space, Facilities recently painted and caulked so they estimate the smell will subside in about a day.  Let me know if the smell persists through the week.

Please remember to close the window in the new space in the evenings.  Jerry said there are raccoons and other vermin running around at night and they may try to get through the open window.

Thanks,
Anna


On Thu, Sep 10, 2009 at 9:26 PM, Anna B. Shin <anna@chemistry.harvard.edu> wrote:
Dear Group,

CCB is finally coughing up some space for our bulging group.  Everyone in M110, as well as our homeless postdocs Man Hong and Jacob, will have temporary desks in Cv 002 and Cv 004 (Cv meaning Converse for you newbies).  Cv002/004 are located between the Zhuang and Park labs, directly across from where the old stockroom used to be.

The actual move-out will take place beginning on Mon or Tue next week (14/15 Sep).  I will let you know.  Facilities will be available to help with any difficult items and provide carts for the move.  I suggest starting now by picking up boxes from Shipping & Receiving so you can begin packing your books and papers.  You must empty out your space completely.  Anything you leave behind will be trashed by Facilities.

Please note that you will not be able to take the movable file drawers.  They have to stay in M110 (and the desk keys too).  The temporary desks will have shelves and drawers.  The future permanent desks will have shelves and drawers as well.

Correct me if I'm wrong, but I believe the kneeling chairs belong to the group.  If true, then you can take the kneeling chairs.  I am not so sure about the regular sitting chairs.  If you are super attached to a specific sitting chair, we could perhaps make a swap with the existing chairs in Cv002/004.  In any case, we need to leave 8 working chairs for the 8 vacated desks, and possibly 1-2 more chairs for the common area desks in between the blackboards.

Regarding shared group items (such as the printer, coffee machine, office supplies, reference books, ...), we need to coordinate efforts to transport and set up these items in the new space so no individual group member will bear the responsibility on his/her own.  I suggest having the lucky folks in M109, M111 and M116A help with the shared items (then everyone can take part in the fun!).  There's plenty of counter space, drawers, cabinets and shelves for storing these items.  There's also a sink for the coffee machine.

If you like, you can enter Cv002/004 now using your current lab key (numbered AX241).  Let me know if your key does not work.  Please do not start moving in your stuff until Facilities gives me the go-ahead.  They still need to finish a few things before the temporary space is ready.  We will not assign desks in the temporary space.  You will need to duke it out amongst yourselves.  We will however assign desks in the new permanent space when that time comes.

We estimate our new permanent lab space will be ready in 1-2 months.  We can try to minimize this time frame by moving out of M110 as quickly as possible (is a one-day move realistic?).  The sooner we vacate M110, the sooner Facilities can get it ready for the Shakhnovich group to move in.  And when the Shakhnovich group moves out of M104-105, Facilities can start getting the vacated space ready for us.

Ok, bullet time:

Thanks,
Anna


Anna B. Shin
Laboratory Administrator
Aspuru-Guzik Research Group
Department of Chemistry and Chemical Biology
Harvard University
12 Oxford Street
Cambridge, MA 02138

617.496.9964 office
617.496.9411 fax
617.694.9879 cell
http://aspuru.chem.harvard.edu/