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Position Title:                   Assistant Records Manager/Project Manager (Associate Professional Specialist)

Department:                      Library-Rare Books & Special Collections

Requisition Number:        D-18-LIB-00014

Public Application Link:  Assistant Records Manager/Project Manager (Associate Professional Specialist)

URL (if above link does not work):  https://www.princeton.edu/acad-positions/position/5261

 

Position Summary

Princeton University Library seeks a records management professional to conduct a 2-year records center project to inventory, catalog, and schedule approximately 8,000 boxes of university business records in organized storage in the Princeton University Storage Facility (PUSF), which is located near campus. Under the supervision of the University Records Manager and working with two support staff, the Assistant Records Manager will oversee and participate in all aspects of this project, including records inventory, data collection, and data entry into a newly-implemented records center software application that will also be implemented for all incoming records transfers that occur during the project period. The Assistant Records Manager will work with record creators to develop retention plans for the inventoried records; assist the University Records Manager in establishing a formalized records center operation at PUSF; and create and disseminate procedural and training documents in support of this operation. The Assistant Records Manager will work with the Senior Storage Facilities Operator to manage the smooth transfer of records to PUSF throughout the project.

Specific responsibilities include: 

*Coordinating the daily work of the project team

*Entering data and conducting quality assurance

*Testing the functionality of the records center software and working with Facilities IT staff to configure the system as needed

*Researching recordkeeping requirements of a wide range of record types

*Creating manuals and training materials and delivering training to university staff

*Meeting regularly with supervisor and project stakeholders

*Maintaining statistics and submitting monthly progress reports

*Reconciling departmental storage account inventories and updating data

The Assistant Records Manager/Project Manager will ensure that the project is conducted in such a way that it aligns with records management best practices and with Princeton's larger records management goals.

Essential Qualifications

*Master's degree from an ALA-accredited program, or equivalent combination of other advanced degree and professional-level experience. 

*1-3 years of professional, hands-on records management experience in an academic or corporate setting

*Supervisory experience

*Familiarity with current records management standards and best practices with specific experience creating retention schedules

*Familiarity with records center functions and operations

*Demonstrated project management and organizational skills

*Ability to work both independently and collaboratively in a team setting

*Strong technical, analytical, and problem-solving skills

*Excellent communication skills

Preferred Qualifications

*Legal compliance and risk management knowledge

*Experience working in or with an institutional or commercial records center

*Knowledge of construction and facilities records and functions

Review of applications will begin immediately and will continue until the position is filled. 

The successful candidate will be appointed at the rank of Associate Professional Specialist or more senior depending upon qualifications and experience. Appointment is for one year with renewal contingent upon satisfactory performance and continued funding. Applications will be accepted only from the AHire website: https://www.princeton.edu/acad-positions/position/5261 and must include a resume, cover letter, and a list of three references with full contact information. This position is subject to the University's background check policy.

 

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

 

To view the posting, go to:  https://www.princeton.edu/acad-positions/position/5261

 

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