9 Dec
2011
9 Dec
'11
1:22 p.m.
Johannes, cc Group:
With a large group and stream of lab visitors, there is a higher chance
someone will be careless. This will not happen with the doors always
locked. I have also gone to the big office and the few people there did
not turn to check who it was. I'd be happy to do random checks to prove my
point that some are too glued to their monitors to look around. Good for
productivity unless your laptop gets stolen.
Group: feel free to respond to the thread if you wish. You can hold a vote
at group meeting.
Anna B. Shin
Laboratory Administrator | Aspuru-Guzik Research Group
Department of Chemistry and Chemical Biology | Harvard University
12 Oxford Street | Cambridge, MA 02138
617.496.9964 office | 617.694.9879 cell | 617.496.9411 fax
http://aspuru.chem.harvard.edu/
<https://mail.google.com/mail/u/0/?ui=2&ik=e7480c62f0&view=att&th=12eee19970eeefe4&attid=0.0.2&disp=emb&zw>
On Fri, Dec 9, 2011 at 12:56 PM, Johannes Hachmann <jh(a)chemistry.harvard.edu
wrote:
I just had a quick chat with Jacob and he also thinks
this would be a bad
and annoying policy, in particular since there are usually many people at
least in the big office. He also suggested starting a discussion over the
group list. If you think that's a good idea, you can forward my first eMail
to the list.
---------- Forwarded message ----------
From: Johannes Hachmann <jh(a)chemistry.harvard.edu>
Date: Fri, Dec 9, 2011 at 12:14 PM
Subject: RE: [Aspuru-Guzik group list] locked door policy
To: "Anna B. Shin" <anna(a)chemistry.harvard.edu>
Cc: Alan Aspuru-Guzik <alan(a)aspuru.com>
Just my 2ct: I think this 'locked-at-all-times' policy is excessive and
unpractical. Every time you leave the lab for ANYTHING you have to dig for
your keys, find the right one, and then unlock, possibly while having your
hands full with a laptop or a stack of books. This will be extremely
interruptive and a waste of nerves and time. The chance of dropping a laptop
on such an occasion is probably bigger than getting it stolen. We'll
probably also see people getting locked out - many of us have their FOB key
on their keychain and leave it on their desk while working on the cluster.
I think our current 'last-person-locks' system works perfectly fine as long
as it is strictly enforced. A cheap deterrent would be signs on every door
saying 'All computers in this office are registered and tagged by HUPD and
the doors are monitored by CCTV.]'. Both doesn't even have to be true, but
if you want to make it more believable, buy a few camera dummies...
Best
Johannes
Johannes: some of your suggestions are good, but
I think the
inconvenience of replacing a stolen laptop far exceeds having to dig
for keys. I have a lanyard that I wear around my neck so I can
easily get in. If by chance someone forgets their key and no one's
around, they can ask the security office downstairs to let them in
(they are here 24-7).
I frankly disagree - the chance of getting a laptop stolen while someone is
in the office is pretty small (as long as the 'last-person-locks' policy is
enforced), while the effects of 'locked-at-all-times' are a daily
certainty.
I've had a number of folks bring up the
issue directly to me, so you
can offer your suggestions at the group meeting and people can vote
on setting group policy.
I agree - we should still start the discussion via the list before so that
people have time to think about it.
Btw, if you want to coordinate with Facilities
about getting
placards put on every door, that would be good. I believe there's
already a camera in the hallway.
I can make simple printouts and put them up.
Best
Johannes
-----Original Message-----
From: aspuru-list-bounces(a)lists.fas.harvard.edu [mailto:aspuru-list-
bounces(a)lists.fas.harvard.edu] On Behalf Of Anna B. Shin
Sent: Friday, December 09, 2011 11:10
To: A-G Group
Subject: [Aspuru-Guzik group list] locked door policy
Dear Group,
With the increase of theft in CCB, we need to revisit the group
policy on locked doors. Currently, the policy is lax with doors
left unlocked while an office is occupied. However, some leave the
office unsecured when they go to the bathroom or grab a print job.
It can take as little as a few seconds for a thief to walk in the
door, grab a laptop or backpack and walk out. The last thief caught
on camera looked like a student so he was free to roam the labs
without getting stopped. The most recent incident I heard was a
laptop stolen in the Whitesides lab last Saturday afternoon (Dec 3)
when the building doors are locked to the public.
HUPD does not promote cable locks as secure means of theft
prevention since it gives you a false sense of security because
thieves can carry cable cutters that easily snap it off. They
encourage laptop registration which requires a $10 fee. CCB may
sponsor another HUPD laptop registration visit in the future, but in
the meantime, we need to make it a policy to keep doors locked at
all times. Rotators: don't forget this applies to you too.
If you have concerns about the issue, please bring it up at the next
group meeting.
Regards,
Anna
3:36 p.m.
New subject: [Aspuru-Guzik group list] locked door policy
Dear All,
I have brought up this issue to Anna since there have been many thefts in
the department (the last one with the lock cutter was scary) and it seems
that we are the only office around with unlocked doors.
Past week the office door was open around 8:00 pm with a free laptop
sitting on one of the desks. So, it might happen. You personally can be
very careful, but it does not guarantee that everybody can hold up to that.
for example, I am very forgetful and do not want to be responsible.
I do not see the big deal keeping the key in my pocket compared to the
peace of mind it will bring.
so I am all for keeping it locked all the time. I am not even sure if we
need to vote for this, it looks like the natural thing to do. if there are
thieves around, you keep things locked. if you do not keep any valuable in
the office while you are away, then you should remember that not everybody
is taking their valuables all the time with themselves.
Thanks,
s.
On Fri, Dec 9, 2011 at 2:56 PM, Jacob J Krich <jkrich(a)fas.harvard.edu>wrote;wrote:
As mentioned below, I agree with Johannes that
keeping the doors locked
is a much bigger nuisance than the security will bring. We're very good at
locking the doors when the office is empty, and the open sight-lines in the
office space make it hard for someone to walk around unseen. If eternal
vigilance is the price we pay for freedom, I am happy to look up to see who
has entered the office (as I generally do).
Best,
Jacob
On 12/9/2011 1:22 PM, Anna B. Shin wrote:
Johannes, cc Group:
With a large group and stream of lab visitors, there is a higher chance
someone will be careless. This will not happen with the doors always
locked. I have also gone to the big office and the few people there did
not turn to check who it was. I'd be happy to do random checks to prove my
point that some are too glued to their monitors to look around. Good for
productivity unless your laptop gets stolen.
Group: feel free to respond to the thread if you wish. You can hold a
vote at group meeting.
Anna B. Shin
Laboratory Administrator | Aspuru-Guzik Research Group
Department of Chemistry and Chemical Biology | Harvard University
12 Oxford Street | Cambridge, MA 02138
617.496.9964 office | 617.694.9879 cell | 617.496.9411 fax
http://aspuru.chem.harvard.edu/
<https://mail.google.com/mail/u/0/?ui=2&ik=e7480c62f0&view=att&th=12eee19970eeefe4&attid=0.0.2&disp=emb&zw>
On Fri, Dec 9, 2011 at 12:56 PM, Johannes Hachmann <
jh(a)chemistry.harvard.edu> wrote:
I just had a quick chat with Jacob and he also
thinks this would be a bad
and annoying policy, in particular since there are usually many people at
least in the big office. He also suggested starting a discussion over the
group list. If you think that's a good idea, you can forward my first
eMail
to the list.
---------- Forwarded message ----------
From: Johannes Hachmann <jh(a)chemistry.harvard.edu>
Date: Fri, Dec 9, 2011 at 12:14 PM
Subject: RE: [Aspuru-Guzik group list] locked door policy
To: "Anna B. Shin" <anna(a)chemistry.harvard.edu>
Cc: Alan Aspuru-Guzik <alan(a)aspuru.com>
Just my 2ct: I think this 'locked-at-all-times' policy is excessive and
unpractical. Every time you leave the lab for ANYTHING you have to dig for
your keys, find the right one, and then unlock, possibly while having your
hands full with a laptop or a stack of books. This will be extremely
interruptive and a waste of nerves and time. The chance of dropping a
laptop
on such an occasion is probably bigger than getting it stolen. We'll
probably also see people getting locked out - many of us have their FOB key
on their keychain and leave it on their desk while working on the cluster.
I think our current 'last-person-locks' system works perfectly fine as long
as it is strictly enforced. A cheap deterrent would be signs on every door
saying 'All computers in this office are registered and tagged by HUPD and
the doors are monitored by CCTV.]'. Both doesn't even have to be true, but
if you want to make it more believable, buy a few camera dummies...
Best
Johannes
Johannes: some of your suggestions are good, but
I think the
inconvenience of replacing a stolen laptop far exceeds having to dig
for keys. I have a lanyard that I wear around my neck so I can
easily get in. If by chance someone forgets their key and no one's
around, they can ask the security office downstairs to let them in
(they are here 24-7).
I frankly disagree - the chance of getting a laptop stolen while someone
is
in the office is pretty small (as long as the 'last-person-locks' policy
is
enforced), while the effects of 'locked-at-all-times' are a daily
certainty.
I've had a number of folks bring up the
issue directly to me, so you
can offer your suggestions at the group meeting and people can vote
on setting group policy.
I agree - we should still start the discussion via the list before so
that
people have time to think about it.
Btw, if you want to coordinate with Facilities
about getting
placards put on every door, that would be good. I believe there's
already a camera in the hallway.
I can make simple printouts and put them up.
Best
Johannes
-----Original Message-----
From: aspuru-list-bounces(a)lists.fas.harvard.edu [mailto:aspuru-list-
bounces(a)lists.fas.harvard.edu] On Behalf Of Anna B. Shin
Sent: Friday, December 09, 2011 11:10
To: A-G Group
Subject: [Aspuru-Guzik group list] locked door policy
Dear Group,
With the increase of theft in CCB, we need to revisit the group
policy on locked doors. Currently, the policy is lax with doors
left unlocked while an office is occupied. However, some leave the
office unsecured when they go to the bathroom or grab a print job.
It can take as little as a few seconds for a thief to walk in the
door, grab a laptop or backpack and walk out. The last thief caught
on camera looked like a student so he was free to roam the labs
without getting stopped. The most recent incident I heard was a
laptop stolen in the Whitesides lab last Saturday afternoon (Dec 3)
when the building doors are locked to the public.
HUPD does not promote cable locks as secure means of theft
prevention since it gives you a false sense of security because
thieves can carry cable cutters that easily snap it off. They
encourage laptop registration which requires a $10 fee. CCB may
sponsor another HUPD laptop registration visit in the future, but in
the meantime, we need to make it a policy to keep doors locked at
all times. Rotators: don't forget this applies to you too.
If you have concerns about the issue, please bring it up at the next
group meeting.
Regards,
Anna
_____________________________________________
Aspuru-list mailing
listAspuru-list@lists.fas.harvard.eduhttps://lists.fas.harvard.edu/mailman/listinfo/aspuru-list
_____________________________________________
Aspuru-list mailing list
Aspuru-list(a)lists.fas.harvard.edu
https://lists.fas.harvard.edu/mailman/listinfo/aspuru-list
5:23 p.m.
New subject: [Aspuru-Guzik group list] locked door policy
I agree with Sule that the offices should never be open AND unoccupied - if
the last person locks up that doesn't happen. I think it is quite unlikely
though that a thief strolls into a (wo)manned office and picks up a computer
and strolls out. That would require a thief with quite some nerves and a set
of blind/deaf labmates.
I have brought up this issue to Anna since there have
been many
thefts in the department (the last one with the lock cutter was
scary) and it seems that we are the only office around with unlocked
doors.
That's actually not at all correct. The Karplus group for example not only
leaves their doors unlocked, they actually leave them open.
Past week the office door was open around 8:00 pm with
a free laptop
sitting on one of the desks. So, it might happen.
This should obviously not happen in any case.
Best
Johannes
On Fri, Dec 9, 2011 at 2:56 PM, Jacob J Krich
<jkrich(a)fas.harvard.edu> wrote:
As mentioned below, I agree with Johannes that keeping the
doors locked is a much bigger nuisance than the security will bring.
We're very good at locking the doors when the office is empty, and
the open sight-lines in the office space make it hard for someone to
walk around unseen. If eternal vigilance is the price we pay for
freedom, I am happy to look up to see who has entered the office (as
I generally do).
Best,
Jacob
On 12/9/2011 1:22 PM, Anna B. Shin wrote:
Johannes, cc Group:
With a large group and stream of lab visitors, there
is a higher chance someone will be careless. This will not happen
with the doors always locked. I have also gone to the big office
and the few people there did not turn to check who it was. I'd be
happy to do random checks to prove my point that some are too glued
to their monitors to look around. Good for productivity unless your
laptop gets stolen.
Group: feel free to respond to the thread if you wish.
You can hold a vote at group meeting.
Anna B. Shin
Laboratory Administrator | Aspuru-Guzik Research Group
Department of Chemistry and Chemical Biology | Harvard
University
12 Oxford Street | Cambridge, MA 02138
617.496.9964 office | 617.694.9879 cell | 617.496.9411
fax
http://aspuru.chem.harvard.edu/
<http://aspuru.chem.harvard.edu>
<https://mail.google.com/mail/u/0/?ui=2&ik=e7480c62f0&view=at
t&th=12eee19970eeefe4&attid=0.0.2&disp=emb&zw>
On Fri, Dec 9, 2011 at 12:56 PM, Johannes Hachmann
<jh(a)chemistry.harvard.edu> wrote:
I just had a quick chat with Jacob and he also
thinks this would be a bad
and annoying policy, in particular since there
are usually many people at
least in the big office. He also suggested
starting a discussion over the
group list. If you think that's a good idea,
you can forward my first eMail
to the list.
Johannes: some of your suggestions are good,
but I think the
inconvenience of replacing a stolen laptop
far exceeds having to dig
for keys. I have a lanyard that I wear
around my neck so I can
easily get in. If by chance someone forgets
their key and no one's
around, they can ask the security office
downstairs to let them in
(they are here 24-7).
I frankly disagree - the chance of getting a
laptop stolen while someone is
in the office is pretty small (as long as the
'last-person-locks' policy is
enforced), while the effects of 'locked-at-all-
times' are a daily certainty.
I've had a number of folks bring up the
issue
directly to me, so you
can offer your suggestions at the group
meeting and people can vote
on setting group policy.
I agree - we should still start the discussion
via the list before so that
people have time to think about it.
Btw, if you want to coordinate with
Facilities about getting
placards put on every door, that would be
good. I believe there's
already a camera in the hallway.
I can make simple printouts and put them up.
Best
Johannes
---------- Forwarded message ----------
From: Johannes Hachmann <jh(a)chemistry.harvard.edu>
Date: Fri, Dec 9, 2011 at 12:14 PM
Subject: RE: [Aspuru-Guzik group list] locked door
policy
To: "Anna B. Shin" <anna(a)chemistry.harvard.edu>
Cc: Alan Aspuru-Guzik <alan(a)aspuru.com>
Just my 2ct: I think this 'locked-at-all-times' policy
is excessive and
unpractical. Every time you leave the lab for ANYTHING
you have to dig for
your keys, find the right one, and then unlock,
possibly while having your
hands full with a laptop or a stack of books. This
will be extremely
interruptive and a waste of nerves and time. The
chance of dropping a laptop
on such an occasion is probably bigger than getting it
stolen. We'll
probably also see people getting locked out - many of
us have their FOB key
on their keychain and leave it on their desk while
working on the cluster.
I think our current 'last-person-locks' system works
perfectly fine as long
as it is strictly enforced. A cheap deterrent would be
signs on every door
saying 'All computers in this office are registered
and tagged by HUPD and
the doors are monitored by CCTV.]'. Both doesn't even
have to be true, but
if you want to make it more believable, buy a few
camera dummies...
Best
Johannes
-----Original Message-----
From: aspuru-list-bounces(a)lists.fas.harvard.edu
[mailto:aspuru-list-
bounces(a)lists.fas.harvard.edu] On Behalf Of Anna
B.
Shin
Sent: Friday, December 09, 2011 11:10
To: A-G Group
Subject: [Aspuru-Guzik group list] locked door
policy
Dear Group,
With the increase of theft in CCB, we need to
revisit the group
policy on locked doors. Currently, the policy is
lax with doors
left unlocked while an office is occupied.
However,
some leave the
office unsecured when they go to the bathroom or
grab a print job.
It can take as little as a few seconds for a
thief
to walk in the
door, grab a laptop or backpack and walk out.
The
last thief caught
on camera looked like a student so he was free to
roam the labs
without getting stopped. The most recent
incident I
heard was a
laptop stolen in the Whitesides lab last Saturday
afternoon (Dec 3)
when the building doors are locked to the
public.
HUPD does not promote cable locks as secure means of
theft
prevention since it gives you a false sense of
security because
thieves can carry cable cutters that easily snap
it
off. They
encourage laptop registration which requires a
$10
fee. CCB may
sponsor another HUPD laptop registration visit in
the future, but in
the meantime, we need to make it a policy to keep
doors locked at
all times. Rotators: don't forget this
applies to
you too.
If you have concerns about the issue, please bring
it up at the next
group meeting.
Regards,
Anna
_____________________________________________
Aspuru-list mailing list
Aspuru-list(a)lists.fas.harvard.edu
https://lists.fas.harvard.edu/mailman/listinfo/aspuru-
list
_____________________________________________
Aspuru-list mailing list
Aspuru-list(a)lists.fas.harvard.edu
https://lists.fas.harvard.edu/mailman/listinfo/aspuru-list
5:50 p.m.
New subject: [Aspuru-Guzik group list] locked door policy
"This obviously should not happen" != "This will not happen"
</debate>
Brian
On Fri, Dec 9, 2011 at 5:23 PM, Johannes Hachmann
<jh(a)chemistry.harvard.edu> wrote:
I agree with Sule that the offices should never be
open AND unoccupied - if
the last person locks up that doesn't happen. I think it is quite unlikely
though that a thief strolls into a (wo)manned office and picks up a computer
and strolls out. That would require a thief with quite some nerves and a set
of blind/deaf labmates.
I have brought up this issue to Anna since there
have been many
thefts in the department (the last one with the lock cutter was
scary) and it seems that we are the only office around with unlocked
doors.
That's actually not at all correct. The Karplus group for example not only
leaves their doors unlocked, they actually leave them open.
Past week the office door was open around 8:00 pm
with a free laptop
sitting on one of the desks. So, it might happen.
This should obviously not happen in any case.
Best
Johannes
On Fri, Dec 9, 2011 at 2:56 PM, Jacob J Krich
<jkrich(a)fas.harvard.edu> wrote:
As mentioned below, I agree with Johannes that keeping the
doors locked is a much bigger nuisance than the security will bring.
We're very good at locking the doors when the office is empty, and
the open sight-lines in the office space make it hard for someone to
walk around unseen. If eternal vigilance is the price we pay for
freedom, I am happy to look up to see who has entered the office (as
I generally do).
Best,
Jacob
On 12/9/2011 1:22 PM, Anna B. Shin wrote:
Johannes, cc Group:
With a large group and stream of lab visitors, there
is a higher chance someone will be careless. This will not happen
with the doors always locked. I have also gone to the big office
and the few people there did not turn to check who it was. I'd be
happy to do random checks to prove my point that some are too glued
to their monitors to look around. Good for productivity unless your
laptop gets stolen.
Group: feel free to respond to the thread if you wish.
You can hold a vote at group meeting.
Anna B. Shin
Laboratory Administrator | Aspuru-Guzik Research Group
Department of Chemistry and Chemical Biology | Harvard
University
12 Oxford Street | Cambridge, MA 02138
617.496.9964 office | 617.694.9879 cell | 617.496.9411
fax
http://aspuru.chem.harvard.edu/
<http://aspuru.chem.harvard.edu>
<https://mail.google.com/mail/u/0/?ui=2&ik=e7480c62f0&view=at
t&th=12eee19970eeefe4&attid=0.0.2&disp=emb&zw>
On Fri, Dec 9, 2011 at 12:56 PM, Johannes Hachmann
<jh(a)chemistry.harvard.edu> wrote:
I just had a quick chat with Jacob and he also
thinks this would be a bad
and annoying policy, in particular since there
are usually many people at
least in the big office. He also suggested
starting a discussion over the
group list. If you think that's a good idea,
you can forward my first eMail
to the list.
_____________________________________________
Aspuru-list mailing list
Aspuru-list(a)lists.fas.harvard.edu
https://lists.fas.harvard.edu/mailman/listinfo/aspuru-list Johannes: some of your suggestions are good,
but I think the
inconvenience of replacing a stolen laptop
far exceeds having to dig
for keys. I have a lanyard that I wear
around my neck so I can
easily get in. If by chance someone forgets
their key and no one's
around, they can ask the security office
downstairs to let them in
(they are here 24-7).
I frankly disagree - the chance of getting a
laptop stolen while someone is
in the office is pretty small (as long as the
'last-person-locks' policy is
enforced), while the effects of 'locked-at-all-
times' are a daily certainty.
I've had a number of folks bring up the
issue
directly to me, so you
can offer your suggestions at the group
meeting and people can vote
on setting group policy.
I agree - we should still start the discussion
via the list before so that
people have time to think about it.
Btw, if you want to coordinate with
Facilities about getting
placards put on every door, that would be
good. I believe there's
already a camera in the hallway.
I can make simple printouts and put them up.
Best
Johannes
---------- Forwarded message ----------
From: Johannes Hachmann <jh(a)chemistry.harvard.edu>
Date: Fri, Dec 9, 2011 at 12:14 PM
Subject: RE: [Aspuru-Guzik group list] locked door
policy
To: "Anna B. Shin" <anna(a)chemistry.harvard.edu>
Cc: Alan Aspuru-Guzik <alan(a)aspuru.com>
Just my 2ct: I think this 'locked-at-all-times' policy
is excessive and
unpractical. Every time you leave the lab for ANYTHING
you have to dig for
your keys, find the right one, and then unlock,
possibly while having your
hands full with a laptop or a stack of books. This
will be extremely
interruptive and a waste of nerves and time. The
chance of dropping a laptop
on such an occasion is probably bigger than getting it
stolen. We'll
probably also see people getting locked out - many of
us have their FOB key
on their keychain and leave it on their desk while
working on the cluster.
I think our current 'last-person-locks' system works
perfectly fine as long
as it is strictly enforced. A cheap deterrent would be
signs on every door
saying 'All computers in this office are registered
and tagged by HUPD and
the doors are monitored by CCTV.]'. Both doesn't even
have to be true, but
if you want to make it more believable, buy a few
camera dummies...
Best
Johannes
-----Original Message-----
From: aspuru-list-bounces(a)lists.fas.harvard.edu
[mailto:aspuru-list-
bounces(a)lists.fas.harvard.edu] On Behalf Of Anna
B.
Shin
Sent: Friday, December 09, 2011 11:10
To: A-G Group
Subject: [Aspuru-Guzik group list] locked door
policy
Dear Group,
With the increase of theft in CCB, we need to
revisit the group
policy on locked doors. Currently, the policy is
lax with doors
left unlocked while an office is occupied.
However,
some leave the
office unsecured when they go to the bathroom or
grab a print job.
It can take as little as a few seconds for a
thief
to walk in the
door, grab a laptop or backpack and walk out.
The
last thief caught
on camera looked like a student so he was free to
roam the labs
without getting stopped. The most recent
incident I
heard was a
laptop stolen in the Whitesides lab last Saturday
afternoon (Dec 3)
when the building doors are locked to the
public.
HUPD does not promote cable locks as secure means of
theft
prevention since it gives you a false sense of
security because
thieves can carry cable cutters that easily snap
it
off. They
encourage laptop registration which requires a
$10
fee. CCB may
sponsor another HUPD laptop registration visit in
the future, but in
the meantime, we need to make it a policy to keep
doors locked at
all times. Rotators: don't forget this
applies to
you too.
If you have concerns about the issue, please bring
it up at the next
group meeting.
Regards,
Anna
_____________________________________________
Aspuru-list mailing list
Aspuru-list(a)lists.fas.harvard.edu
https://lists.fas.harvard.edu/mailman/listinfo/aspuru-
list
_____________________________________________
Aspuru-list mailing list
Aspuru-list(a)lists.fas.harvard.edu
https://lists.fas.harvard.edu/mailman/listinfo/aspuru-list
9:08 p.m.
New subject: [Aspuru-Guzik group list] locked door policy
Johannes,
it is funny you say that blind/deaf labmates. some of us have ear plugs all the time.. ;)
come on guys do you really want to keep your eyes/ears open all the time for the people in
and out of office? i find that amusing in a theory office where people are trying to
isolate themselves by ear buds, plugs and whatnot to get some thinking done.
Besides this plan would fail whenever someone forgets to lock the door, the other plan
always works with a slight cost of taking your keys out of your pocket and open the door.
no i wont say that are you that lazy? no i did not say that.
s.
Sent from mobile device, please pardon any typos.
On Dec 9, 2011, at 5:23 PM, "Johannes Hachmann" <jh(a)chemistry.harvard.edu>
wrote:
I agree with Sule that the offices should never be
open AND unoccupied - if
the last person locks up that doesn't happen. I think it is quite unlikely
though that a thief strolls into a (wo)manned office and picks up a computer
and strolls out. That would require a thief with quite some nerves and a set
of blind/deaf labmates.
I have brought up this issue to Anna since there
have been many
thefts in the department (the last one with the lock cutter was
scary) and it seems that we are the only office around with unlocked
doors.
That's actually not at all correct. The Karplus group for example not only
leaves their doors unlocked, they actually leave them open.
Past week the office door was open around 8:00 pm
with a free laptop
sitting on one of the desks. So, it might happen.
This should obviously not happen in any case.
Best
Johannes
On Fri, Dec 9, 2011 at 2:56 PM, Jacob J Krich
<jkrich(a)fas.harvard.edu> wrote:
As mentioned below, I agree with Johannes that keeping the
doors locked is a much bigger nuisance than the security will bring.
We're very good at locking the doors when the office is empty, and
the open sight-lines in the office space make it hard for someone to
walk around unseen. If eternal vigilance is the price we pay for
freedom, I am happy to look up to see who has entered the office (as
I generally do).
Best,
Jacob
On 12/9/2011 1:22 PM, Anna B. Shin wrote:
Johannes, cc Group:
With a large group and stream of lab visitors, there
is a higher chance someone will be careless. This will not happen
with the doors always locked. I have also gone to the big office
and the few people there did not turn to check who it was. I'd be
happy to do random checks to prove my point that some are too glued
to their monitors to look around. Good for productivity unless your
laptop gets stolen.
Group: feel free to respond to the thread if you wish.
You can hold a vote at group meeting.
Anna B. Shin
Laboratory Administrator | Aspuru-Guzik Research Group
Department of Chemistry and Chemical Biology | Harvard
University
12 Oxford Street | Cambridge, MA 02138
617.496.9964 office | 617.694.9879 cell | 617.496.9411
fax
http://aspuru.chem.harvard.edu/
<http://aspuru.chem.harvard.edu>
<https://mail.google.com/mail/u/0/?ui=2&ik=e7480c62f0&view=at
t&th=12eee19970eeefe4&attid=0.0.2&disp=emb&zw>
On Fri, Dec 9, 2011 at 12:56 PM, Johannes Hachmann
<jh(a)chemistry.harvard.edu> wrote:
I just had a quick chat with Jacob and he also
thinks this would be a bad
and annoying policy, in particular since there
are usually many people at
least in the big office. He also suggested
starting a discussion over the
group list. If you think that's a good idea,
you can forward my first eMail
to the list.
_____________________________________________
Aspuru-list mailing list
Aspuru-list(a)lists.fas.harvard.edu
https://lists.fas.harvard.edu/mailman/listinfo/aspuru-list Johannes: some of your suggestions are good,
but I think the
inconvenience of replacing a stolen laptop
far exceeds having to dig
for keys. I have a lanyard that I wear
around my neck so I can
easily get in. If by chance someone forgets
their key and no one's
around, they can ask the security office
downstairs to let them in
(they are here 24-7).
I frankly disagree - the chance of getting a
laptop stolen while someone is
in the office is pretty small (as long as the
'last-person-locks' policy is
enforced), while the effects of 'locked-at-all-
times' are a daily certainty.
I've had a number of folks bring up the
issue
directly to me, so you
can offer your suggestions at the group
meeting and people can vote
on setting group policy.
I agree - we should still start the discussion
via the list before so that
people have time to think about it.
Btw, if you want to coordinate with
Facilities about getting
placards put on every door, that would be
good. I believe there's
already a camera in the hallway.
I can make simple printouts and put them up.
Best
Johannes
---------- Forwarded message ----------
From: Johannes Hachmann <jh(a)chemistry.harvard.edu>
Date: Fri, Dec 9, 2011 at 12:14 PM
Subject: RE: [Aspuru-Guzik group list] locked door
policy
To: "Anna B. Shin" <anna(a)chemistry.harvard.edu>
Cc: Alan Aspuru-Guzik <alan(a)aspuru.com>
Just my 2ct: I think this 'locked-at-all-times' policy
is excessive and
unpractical. Every time you leave the lab for ANYTHING
you have to dig for
your keys, find the right one, and then unlock,
possibly while having your
hands full with a laptop or a stack of books. This
will be extremely
interruptive and a waste of nerves and time. The
chance of dropping a laptop
on such an occasion is probably bigger than getting it
stolen. We'll
probably also see people getting locked out - many of
us have their FOB key
on their keychain and leave it on their desk while
working on the cluster.
I think our current 'last-person-locks' system works
perfectly fine as long
as it is strictly enforced. A cheap deterrent would be
signs on every door
saying 'All computers in this office are registered
and tagged by HUPD and
the doors are monitored by CCTV.]'. Both doesn't even
have to be true, but
if you want to make it more believable, buy a few
camera dummies...
Best
Johannes
-----Original Message-----
From: aspuru-list-bounces(a)lists.fas.harvard.edu
[mailto:aspuru-list-
bounces(a)lists.fas.harvard.edu] On Behalf Of Anna
B.
Shin
Sent: Friday, December 09, 2011 11:10
To: A-G Group
Subject: [Aspuru-Guzik group list] locked door
policy
Dear Group,
With the increase of theft in CCB, we need to
revisit the group
policy on locked doors. Currently, the policy is
lax with doors
left unlocked while an office is occupied.
However,
some leave the
office unsecured when they go to the bathroom or
grab a print job.
It can take as little as a few seconds for a
thief
to walk in the
door, grab a laptop or backpack and walk out.
The
last thief caught
on camera looked like a student so he was free to
roam the labs
without getting stopped. The most recent
incident I
heard was a
laptop stolen in the Whitesides lab last Saturday
afternoon (Dec 3)
when the building doors are locked to the
public.
HUPD does not promote cable locks as secure means of
theft
prevention since it gives you a false sense of
security because
thieves can carry cable cutters that easily snap
it
off. They
encourage laptop registration which requires a
$10
fee. CCB may
sponsor another HUPD laptop registration visit in
the future, but in
the meantime, we need to make it a policy to keep
doors locked at
all times. Rotators: don't forget this
applies to
you too.
If you have concerns about the issue, please bring
it up at the next
group meeting.
Regards,
Anna
_____________________________________________
Aspuru-list mailing list
Aspuru-list(a)lists.fas.harvard.edu
https://lists.fas.harvard.edu/mailman/listinfo/aspuru-
list
_____________________________________________
Aspuru-list mailing list
Aspuru-list(a)lists.fas.harvard.edu
https://lists.fas.harvard.edu/mailman/listinfo/aspuru-list
9:22 p.m.
New subject: [Aspuru-Guzik group list] locked door policy
I think it's clear that there is a strong disagreement on this issue.
Since we all have great mutual respect as scientists, lets keep that
respect in discussing our door-locking preferences.
Perhaps we can allocate 10 minutes at the start of Monday's group
meeting to discuss and vote on a system. If those who are going to miss
the meeting would like to vote (like Roberto) or change their minds,
please send an email to the list, but otherwise I'm not sure there's
much use to continuing to fill everyone's inbox with this discussion.
People legitimately disagree on the convenience vs security tradeoff,
and we all make choices about it every day. I hope we can come to a
mutually agreeable solution.
Best,
Jacob
3:52 p.m.
New subject: [Aspuru-Guzik group list] locked door policy
Hello,
I won't be at group meeting, but in case you accept votes from abroad, I
second the eternal vigilance approach. I also think that keeping the doors
locked is a much bigger nuisance.
Roberto
On Fri, Dec 9, 2011 at 2:56 PM, Jacob J Krich <jkrich(a)fas.harvard.edu>wrote;wrote:
As mentioned below, I agree with Johannes that
keeping the doors locked
is a much bigger nuisance than the security will bring. We're very good at
locking the doors when the office is empty, and the open sight-lines in the
office space make it hard for someone to walk around unseen. If eternal
vigilance is the price we pay for freedom, I am happy to look up to see who
has entered the office (as I generally do).
Best,
Jacob
On 12/9/2011 1:22 PM, Anna B. Shin wrote:
Johannes, cc Group:
With a large group and stream of lab visitors, there is a higher chance
someone will be careless. This will not happen with the doors always
locked. I have also gone to the big office and the few people there did
not turn to check who it was. I'd be happy to do random checks to prove my
point that some are too glued to their monitors to look around. Good for
productivity unless your laptop gets stolen.
Group: feel free to respond to the thread if you wish. You can hold a
vote at group meeting.
Anna B. Shin
Laboratory Administrator | Aspuru-Guzik Research Group
Department of Chemistry and Chemical Biology | Harvard University
12 Oxford Street | Cambridge, MA 02138
617.496.9964 office | 617.694.9879 cell | 617.496.9411 fax
http://aspuru.chem.harvard.edu/
<https://mail.google.com/mail/u/0/?ui=2&ik=e7480c62f0&view=att&th=12eee19970eeefe4&attid=0.0.2&disp=emb&zw>
On Fri, Dec 9, 2011 at 12:56 PM, Johannes Hachmann <
jh(a)chemistry.harvard.edu> wrote:
I just had a quick chat with Jacob and he also
thinks this would be a bad
and annoying policy, in particular since there are usually many people at
least in the big office. He also suggested starting a discussion over the
group list. If you think that's a good idea, you can forward my first
eMail
to the list.
---------- Forwarded message ----------
From: Johannes Hachmann <jh(a)chemistry.harvard.edu>
Date: Fri, Dec 9, 2011 at 12:14 PM
Subject: RE: [Aspuru-Guzik group list] locked door policy
To: "Anna B. Shin" <anna(a)chemistry.harvard.edu>
Cc: Alan Aspuru-Guzik <alan(a)aspuru.com>
Just my 2ct: I think this 'locked-at-all-times' policy is excessive and
unpractical. Every time you leave the lab for ANYTHING you have to dig for
your keys, find the right one, and then unlock, possibly while having your
hands full with a laptop or a stack of books. This will be extremely
interruptive and a waste of nerves and time. The chance of dropping a
laptop
on such an occasion is probably bigger than getting it stolen. We'll
probably also see people getting locked out - many of us have their FOB key
on their keychain and leave it on their desk while working on the cluster.
I think our current 'last-person-locks' system works perfectly fine as long
as it is strictly enforced. A cheap deterrent would be signs on every door
saying 'All computers in this office are registered and tagged by HUPD and
the doors are monitored by CCTV.]'. Both doesn't even have to be true, but
if you want to make it more believable, buy a few camera dummies...
Best
Johannes
Johannes: some of your suggestions are good, but
I think the
inconvenience of replacing a stolen laptop far exceeds having to dig
for keys. I have a lanyard that I wear around my neck so I can
easily get in. If by chance someone forgets their key and no one's
around, they can ask the security office downstairs to let them in
(they are here 24-7).
I frankly disagree - the chance of getting a laptop stolen while someone
is
in the office is pretty small (as long as the 'last-person-locks' policy
is
enforced), while the effects of 'locked-at-all-times' are a daily
certainty.
I've had a number of folks bring up the
issue directly to me, so you
can offer your suggestions at the group meeting and people can vote
on setting group policy.
I agree - we should still start the discussion via the list before so
that
people have time to think about it.
Btw, if you want to coordinate with Facilities
about getting
placards put on every door, that would be good. I believe there's
already a camera in the hallway.
I can make simple printouts and put them up.
Best
Johannes
-----Original Message-----
From: aspuru-list-bounces(a)lists.fas.harvard.edu [mailto:aspuru-list-
bounces(a)lists.fas.harvard.edu] On Behalf Of Anna B. Shin
Sent: Friday, December 09, 2011 11:10
To: A-G Group
Subject: [Aspuru-Guzik group list] locked door policy
Dear Group,
With the increase of theft in CCB, we need to revisit the group
policy on locked doors. Currently, the policy is lax with doors
left unlocked while an office is occupied. However, some leave the
office unsecured when they go to the bathroom or grab a print job.
It can take as little as a few seconds for a thief to walk in the
door, grab a laptop or backpack and walk out. The last thief caught
on camera looked like a student so he was free to roam the labs
without getting stopped. The most recent incident I heard was a
laptop stolen in the Whitesides lab last Saturday afternoon (Dec 3)
when the building doors are locked to the public.
HUPD does not promote cable locks as secure means of theft
prevention since it gives you a false sense of security because
thieves can carry cable cutters that easily snap it off. They
encourage laptop registration which requires a $10 fee. CCB may
sponsor another HUPD laptop registration visit in the future, but in
the meantime, we need to make it a policy to keep doors locked at
all times. Rotators: don't forget this applies to you too.
If you have concerns about the issue, please bring it up at the next
group meeting.
Regards,
Anna
_____________________________________________
Aspuru-list mailing
listAspuru-list@lists.fas.harvard.eduhttps://lists.fas.harvard.edu/mailman/listinfo/aspuru-list
_____________________________________________
Aspuru-list mailing list
Aspuru-list(a)lists.fas.harvard.edu
https://lists.fas.harvard.edu/mailman/listinfo/aspuru-list
3:54 p.m.
New subject: [Aspuru-Guzik group list] locked door policy
I'm with Jo&Jacob&Roberto -
I trust the competence of my office-mates to lock up when it's prudent to
do so, and if I didn't I would put my laptop in a locked drawer and/or on a
cable lock. It's my personal responsibility anyways.
-John
On Fri, Dec 9, 2011 at 2:56 PM, Jacob J Krich <jkrich(a)fas.harvard.edu>wrote;wrote:
As mentioned below, I agree with Johannes that
keeping the doors locked
is a much bigger nuisance than the security will bring. We're very good at
locking the doors when the office is empty, and the open sight-lines in the
office space make it hard for someone to walk around unseen. If eternal
vigilance is the price we pay for freedom, I am happy to look up to see who
has entered the office (as I generally do).
Best,
Jacob
On 12/9/2011 1:22 PM, Anna B. Shin wrote:
Johannes, cc Group:
With a large group and stream of lab visitors, there is a higher chance
someone will be careless. This will not happen with the doors always
locked. I have also gone to the big office and the few people there did
not turn to check who it was. I'd be happy to do random checks to prove my
point that some are too glued to their monitors to look around. Good for
productivity unless your laptop gets stolen.
Group: feel free to respond to the thread if you wish. You can hold a
vote at group meeting.
Anna B. Shin
Laboratory Administrator | Aspuru-Guzik Research Group
Department of Chemistry and Chemical Biology | Harvard University
12 Oxford Street | Cambridge, MA 02138
617.496.9964 office | 617.694.9879 cell | 617.496.9411 fax
http://aspuru.chem.harvard.edu/
<https://mail.google.com/mail/u/0/?ui=2&ik=e7480c62f0&view=att&th=12eee19970eeefe4&attid=0.0.2&disp=emb&zw>
On Fri, Dec 9, 2011 at 12:56 PM, Johannes Hachmann <
jh(a)chemistry.harvard.edu> wrote:
I just had a quick chat with Jacob and he also
thinks this would be a bad
and annoying policy, in particular since there are usually many people at
least in the big office. He also suggested starting a discussion over the
group list. If you think that's a good idea, you can forward my first
eMail
to the list.
---------- Forwarded message ----------
From: Johannes Hachmann <jh(a)chemistry.harvard.edu>
Date: Fri, Dec 9, 2011 at 12:14 PM
Subject: RE: [Aspuru-Guzik group list] locked door policy
To: "Anna B. Shin" <anna(a)chemistry.harvard.edu>
Cc: Alan Aspuru-Guzik <alan(a)aspuru.com>
Just my 2ct: I think this 'locked-at-all-times' policy is excessive and
unpractical. Every time you leave the lab for ANYTHING you have to dig for
your keys, find the right one, and then unlock, possibly while having your
hands full with a laptop or a stack of books. This will be extremely
interruptive and a waste of nerves and time. The chance of dropping a
laptop
on such an occasion is probably bigger than getting it stolen. We'll
probably also see people getting locked out - many of us have their FOB key
on their keychain and leave it on their desk while working on the cluster.
I think our current 'last-person-locks' system works perfectly fine as long
as it is strictly enforced. A cheap deterrent would be signs on every door
saying 'All computers in this office are registered and tagged by HUPD and
the doors are monitored by CCTV.]'. Both doesn't even have to be true, but
if you want to make it more believable, buy a few camera dummies...
Best
Johannes
Johannes: some of your suggestions are good, but
I think the
inconvenience of replacing a stolen laptop far exceeds having to dig
for keys. I have a lanyard that I wear around my neck so I can
easily get in. If by chance someone forgets their key and no one's
around, they can ask the security office downstairs to let them in
(they are here 24-7).
I frankly disagree - the chance of getting a laptop stolen while someone
is
in the office is pretty small (as long as the 'last-person-locks' policy
is
enforced), while the effects of 'locked-at-all-times' are a daily
certainty.
I've had a number of folks bring up the
issue directly to me, so you
can offer your suggestions at the group meeting and people can vote
on setting group policy.
I agree - we should still start the discussion via the list before so
that
people have time to think about it.
Btw, if you want to coordinate with Facilities
about getting
placards put on every door, that would be good. I believe there's
already a camera in the hallway.
I can make simple printouts and put them up.
Best
Johannes
-----Original Message-----
From: aspuru-list-bounces(a)lists.fas.harvard.edu [mailto:aspuru-list-
bounces(a)lists.fas.harvard.edu] On Behalf Of Anna B. Shin
Sent: Friday, December 09, 2011 11:10
To: A-G Group
Subject: [Aspuru-Guzik group list] locked door policy
Dear Group,
With the increase of theft in CCB, we need to revisit the group
policy on locked doors. Currently, the policy is lax with doors
left unlocked while an office is occupied. However, some leave the
office unsecured when they go to the bathroom or grab a print job.
It can take as little as a few seconds for a thief to walk in the
door, grab a laptop or backpack and walk out. The last thief caught
on camera looked like a student so he was free to roam the labs
without getting stopped. The most recent incident I heard was a
laptop stolen in the Whitesides lab last Saturday afternoon (Dec 3)
when the building doors are locked to the public.
HUPD does not promote cable locks as secure means of theft
prevention since it gives you a false sense of security because
thieves can carry cable cutters that easily snap it off. They
encourage laptop registration which requires a $10 fee. CCB may
sponsor another HUPD laptop registration visit in the future, but in
the meantime, we need to make it a policy to keep doors locked at
all times. Rotators: don't forget this applies to you too.
If you have concerns about the issue, please bring it up at the next
group meeting.
Regards,
Anna
_____________________________________________
Aspuru-list mailing
listAspuru-list@lists.fas.harvard.eduhttps://lists.fas.harvard.edu/mailman/listinfo/aspuru-list
_____________________________________________
Aspuru-list mailing list
Aspuru-list(a)lists.fas.harvard.edu
https://lists.fas.harvard.edu/mailman/listinfo/aspuru-list
6:19 p.m.
New subject: [Aspuru-Guzik group list] locked door policy
John: I think it's a bigger nuisance to lock up your backpack and other
personal belongings each time you leave the office because you cannot
guarantee your office mates will lock the door when they leave. How hard
is it to open the door with your key? Do you think your office mates'
sense of security matters less than the inconvenience you feel about using
your key? And now we come full circle to the inconvenience your office
mates will feel when they have to lock up their belongings because you
think your inconvenience overrides theirs. I apologize if I sound
antagonistic, but I want to make a point that feeling inconvenienced is not
a good enough justification because someone is going to feel inconvenienced
no matter what the policy is.
Anna B. Shin
Laboratory Administrator | Aspuru-Guzik Research Group
Department of Chemistry and Chemical Biology | Harvard University
12 Oxford Street | Cambridge, MA 02138
617.496.9964 office | 617.694.9879 cell | 617.496.9411 fax
http://aspuru.chem.harvard.edu/
<https://mail.google.com/mail/u/0/?ui=2&ik=e7480c62f0&view=att&th=12eee19970eeefe4&attid=0.0.2&disp=emb&zw>
On Fri, Dec 9, 2011 at 3:54 PM, John Parkhill <john.parkhill(a)gmail.com>wrote;wrote:
I'm with Jo&Jacob&Roberto -
I trust the competence of my office-mates to lock up when it's prudent to
do so, and if I didn't I would put my laptop in a locked drawer and/or on a
cable lock. It's my personal responsibility anyways.
-John
On Fri, Dec 9, 2011 at 2:56 PM, Jacob J Krich <jkrich(a)fas.harvard.edu>wrote;wrote:
As mentioned below, I agree with Johannes that
keeping the doors locked
is a much bigger nuisance than the security will bring. We're very good at
locking the doors when the office is empty, and the open sight-lines in the
office space make it hard for someone to walk around unseen. If eternal
vigilance is the price we pay for freedom, I am happy to look up to see who
has entered the office (as I generally do).
Best,
Jacob
On 12/9/2011 1:22 PM, Anna B. Shin wrote:
Johannes, cc Group:
With a large group and stream of lab visitors, there is a higher chance
someone will be careless. This will not happen with the doors always
locked. I have also gone to the big office and the few people there did
not turn to check who it was. I'd be happy to do random checks to prove my
point that some are too glued to their monitors to look around. Good for
productivity unless your laptop gets stolen.
Group: feel free to respond to the thread if you wish. You can hold a
vote at group meeting.
Anna B. Shin
Laboratory Administrator | Aspuru-Guzik Research Group
Department of Chemistry and Chemical Biology | Harvard University
12 Oxford Street | Cambridge, MA 02138
617.496.9964 office | 617.694.9879 cell | 617.496.9411 fax
http://aspuru.chem.harvard.edu/
<https://mail.google.com/mail/u/0/?ui=2&ik=e7480c62f0&view=att&th=12eee19970eeefe4&attid=0.0.2&disp=emb&zw>
On Fri, Dec 9, 2011 at 12:56 PM, Johannes Hachmann <
jh(a)chemistry.harvard.edu> wrote:
_____________________________________________
Aspuru-list mailing list
Aspuru-list(a)lists.fas.harvard.edu
https://lists.fas.harvard.edu/mailman/listinfo/aspuru-list
I just had a quick chat with Jacob and he also
thinks this would be a bad
and annoying policy, in particular since there are usually many people at
least in the big office. He also suggested starting a discussion over the
group list. If you think that's a good idea, you can forward my first
eMail
to the list.
---------- Forwarded message ----------
From: Johannes Hachmann <jh(a)chemistry.harvard.edu>
Date: Fri, Dec 9, 2011 at 12:14 PM
Subject: RE: [Aspuru-Guzik group list] locked door policy
To: "Anna B. Shin" <anna(a)chemistry.harvard.edu>
Cc: Alan Aspuru-Guzik <alan(a)aspuru.com>
Just my 2ct: I think this 'locked-at-all-times' policy is excessive and
unpractical. Every time you leave the lab for ANYTHING you have to dig for
your keys, find the right one, and then unlock, possibly while having your
hands full with a laptop or a stack of books. This will be extremely
interruptive and a waste of nerves and time. The chance of dropping a
laptop
on such an occasion is probably bigger than getting it stolen. We'll
probably also see people getting locked out - many of us have their FOB
key
on their keychain and leave it on their desk while working on the cluster.
I think our current 'last-person-locks' system works perfectly fine as
long
as it is strictly enforced. A cheap deterrent would be signs on every door
saying 'All computers in this office are registered and tagged by HUPD and
the doors are monitored by CCTV.]'. Both doesn't even have to be true, but
if you want to make it more believable, buy a few camera dummies...
Best
Johannes
Johannes: some of your suggestions are good, but
I think the
inconvenience of replacing a stolen laptop far exceeds having to dig
for keys. I have a lanyard that I wear around my neck so I can
easily get in. If by chance someone forgets their key and no one's
around, they can ask the security office downstairs to let them in
(they are here 24-7).
I frankly disagree - the chance of getting a laptop stolen while
someone is
in the office is pretty small (as long as the 'last-person-locks' policy
is
enforced), while the effects of 'locked-at-all-times' are a daily
certainty.
I've had a number of folks bring up the
issue directly to me, so you
can offer your suggestions at the group meeting and people can vote
on setting group policy.
I agree - we should still start the discussion via the list before so
that
people have time to think about it.
Btw, if you want to coordinate with Facilities
about getting
placards put on every door, that would be good. I believe there's
already a camera in the hallway.
I can make simple printouts and put them up.
Best
Johannes
-----Original Message-----
From: aspuru-list-bounces(a)lists.fas.harvard.edu [mailto:aspuru-list-
bounces(a)lists.fas.harvard.edu] On Behalf Of Anna B. Shin
Sent: Friday, December 09, 2011 11:10
To: A-G Group
Subject: [Aspuru-Guzik group list] locked door policy
Dear Group,
With the increase of theft in CCB, we need to revisit the group
policy on locked doors. Currently, the policy is lax with doors
left unlocked while an office is occupied. However, some leave the
office unsecured when they go to the bathroom or grab a print job.
It can take as little as a few seconds for a thief to walk in the
door, grab a laptop or backpack and walk out. The last thief caught
on camera looked like a student so he was free to roam the labs
without getting stopped. The most recent incident I heard was a
laptop stolen in the Whitesides lab last Saturday afternoon (Dec 3)
when the building doors are locked to the public.
HUPD does not promote cable locks as secure means of theft
prevention since it gives you a false sense of security because
thieves can carry cable cutters that easily snap it off. They
encourage laptop registration which requires a $10 fee. CCB may
sponsor another HUPD laptop registration visit in the future, but in
the meantime, we need to make it a policy to keep doors locked at
all times. Rotators: don't forget this applies to you too.
If you have concerns about the issue, please bring it up at the next
group meeting.
Regards,
Anna
_____________________________________________
Aspuru-list mailing
listAspuru-list@lists.fas.harvard.eduhttps://lists.fas.harvard.edu/mailman/listinfo/aspuru-list
_____________________________________________
Aspuru-list mailing list
Aspuru-list(a)lists.fas.harvard.edu
https://lists.fas.harvard.edu/mailman/listinfo/aspuru-list
9:49 p.m.
New subject: [Aspuru-Guzik group list] locked door policy
John: a certain someone just pointed out to me that I was picking on you,
and I want to apologize for that. Actually, I should have addressed my
email specifically to Johannes, Jacob and Roberto, not just you. [?]
A Doodle poll seems to be in order. I'll send one shortly.
Anna B. Shin
Laboratory Administrator | Aspuru-Guzik Research Group
Department of Chemistry and Chemical Biology | Harvard University
12 Oxford Street | Cambridge, MA 02138
617.496.9964 office | 617.694.9879 cell | 617.496.9411 fax
http://aspuru.chem.harvard.edu/
<https://mail.google.com/mail/u/0/?ui=2&ik=e7480c62f0&view=att&th=12eee19970eeefe4&attid=0.0.2&disp=emb&zw>
On Fri, Dec 9, 2011 at 6:19 PM, Anna B. Shin <anna(a)chemistry.harvard.edu>wrote;wrote:
John: I think it's a bigger nuisance to lock up
your backpack and other
personal belongings each time you leave the office because you cannot
guarantee your office mates will lock the door when they leave. How hard
is it to open the door with your key? Do you think your office mates'
sense of security matters less than the inconvenience you feel about using
your key? And now we come full circle to the inconvenience your office
mates will feel when they have to lock up their belongings because you
think your inconvenience overrides theirs. I apologize if I sound
antagonistic, but I want to make a point that feeling inconvenienced is not
a good enough justification because someone is going to feel inconvenienced
no matter what the policy is.
Anna B. Shin
Laboratory Administrator | Aspuru-Guzik Research Group
Department of Chemistry and Chemical Biology | Harvard University
12 Oxford Street | Cambridge, MA 02138
617.496.9964 office | 617.694.9879 cell | 617.496.9411 fax
http://aspuru.chem.harvard.edu/
<https://mail.google.com/mail/u/0/?ui=2&ik=e7480c62f0&view=att&th=12eee19970eeefe4&attid=0.0.2&disp=emb&zw>
On Fri, Dec 9, 2011 at 3:54 PM, John Parkhill <john.parkhill(a)gmail.com>wrote;wrote:
I'm with Jo&Jacob&Roberto -
I trust the competence of my office-mates to lock up when it's prudent to
do so, and if I didn't I would put my laptop in a locked drawer and/or on a
cable lock. It's my personal responsibility anyways.
-John
On Fri, Dec 9, 2011 at 2:56 PM, Jacob J Krich <jkrich(a)fas.harvard.edu>wrote;wrote:
As mentioned below, I agree with Johannes that
keeping the doors locked
is a much bigger nuisance than the security will bring. We're very good at
locking the doors when the office is empty, and the open sight-lines in the
office space make it hard for someone to walk around unseen. If eternal
vigilance is the price we pay for freedom, I am happy to look up to see who
has entered the office (as I generally do).
Best,
Jacob
On 12/9/2011 1:22 PM, Anna B. Shin wrote:
Johannes, cc Group:
With a large group and stream of lab visitors, there is a higher chance
someone will be careless. This will not happen with the doors always
locked. I have also gone to the big office and the few people there did
not turn to check who it was. I'd be happy to do random checks to prove my
point that some are too glued to their monitors to look around. Good for
productivity unless your laptop gets stolen.
Group: feel free to respond to the thread if you wish. You can hold a
vote at group meeting.
Anna B. Shin
Laboratory Administrator | Aspuru-Guzik Research Group
Department of Chemistry and Chemical Biology | Harvard University
12 Oxford Street | Cambridge, MA 02138
617.496.9964 office | 617.694.9879 cell | 617.496.9411 fax
http://aspuru.chem.harvard.edu/
<https://mail.google.com/mail/u/0/?ui=2&ik=e7480c62f0&view=att&th=12eee19970eeefe4&attid=0.0.2&disp=emb&zw>
On Fri, Dec 9, 2011 at 12:56 PM, Johannes Hachmann <
jh(a)chemistry.harvard.edu> wrote:
_____________________________________________
Aspuru-list mailing list
Aspuru-list(a)lists.fas.harvard.edu
https://lists.fas.harvard.edu/mailman/listinfo/aspuru-list
I just had a quick chat with Jacob and he also
thinks this would be a
bad
and annoying policy, in particular since there are usually many people
at
least in the big office. He also suggested starting a discussion over
the
group list. If you think that's a good idea, you can forward my first
eMail
to the list.
> Johannes: some of your suggestions are good, but I think the
> inconvenience of replacing a stolen laptop far exceeds having to dig
> for keys. I have a lanyard that I wear around my neck so I can
> easily get in. If by chance someone forgets their key and no one's
> around, they can ask the security office downstairs to let them in
> (they are here 24-7).
I frankly disagree - the chance of getting a laptop stolen while
someone is
in the office is pretty small (as long as the 'last-person-locks'
policy is
enforced), while the effects of 'locked-at-all-times' are a daily
certainty.
> I've had a number of folks bring up the issue directly to me, so you
> can offer your suggestions at the group meeting and people can vote
> on setting group policy.
I agree - we should still start the discussion via the list before so
that
people have time to think about it.
> Btw, if you want to coordinate with Facilities about getting
> placards put on every door, that would be good. I believe there's
> already a camera in the hallway.
I can make simple printouts and put them up.
Best
Johannes
---------- Forwarded message ----------
From: Johannes Hachmann <jh(a)chemistry.harvard.edu>
Date: Fri, Dec 9, 2011 at 12:14 PM
Subject: RE: [Aspuru-Guzik group list] locked door policy
To: "Anna B. Shin" <anna(a)chemistry.harvard.edu>
Cc: Alan Aspuru-Guzik <alan(a)aspuru.com>
Just my 2ct: I think this 'locked-at-all-times' policy is excessive and
unpractical. Every time you leave the lab for ANYTHING you have to dig
for
your keys, find the right one, and then unlock, possibly while having
your
hands full with a laptop or a stack of books. This will be extremely
interruptive and a waste of nerves and time. The chance of dropping a
laptop
on such an occasion is probably bigger than getting it stolen. We'll
probably also see people getting locked out - many of us have their FOB
key
on their keychain and leave it on their desk while working on the
cluster.
I think our current 'last-person-locks' system works perfectly fine as
long
as it is strictly enforced. A cheap deterrent would be signs on every
door
saying 'All computers in this office are registered and tagged by HUPD
and
the doors are monitored by CCTV.]'. Both doesn't even have to be true,
but
if you want to make it more believable, buy a few camera dummies...
Best
Johannes
-----Original Message-----
From: aspuru-list-bounces(a)lists.fas.harvard.edu [mailto:aspuru-list-
bounces(a)lists.fas.harvard.edu] On Behalf Of Anna B. Shin
Sent: Friday, December 09, 2011 11:10
To: A-G Group
Subject: [Aspuru-Guzik group list] locked door policy
Dear Group,
With the increase of theft in CCB, we need to revisit the group
policy on locked doors. Currently, the policy is lax with doors
left unlocked while an office is occupied. However, some leave the
office unsecured when they go to the bathroom or grab a print job.
It can take as little as a few seconds for a thief to walk in the
door, grab a laptop or backpack and walk out. The last thief caught
on camera looked like a student so he was free to roam the labs
without getting stopped. The most recent incident I heard was a
laptop stolen in the Whitesides lab last Saturday afternoon (Dec 3)
when the building doors are locked to the public.
HUPD does not promote cable locks as secure means of theft
prevention since it gives you a false sense of security because
thieves can carry cable cutters that easily snap it off. They
encourage laptop registration which requires a $10 fee. CCB may
sponsor another HUPD laptop registration visit in the future, but in
the meantime, we need to make it a policy to keep doors locked at
all times. Rotators: don't forget this applies to you too.
If you have concerns about the issue, please bring it up at the next
group meeting.
Regards,
Anna
_____________________________________________
Aspuru-list mailing
listAspuru-list@lists.fas.harvard.eduhttps://lists.fas.harvard.edu/mailman/listinfo/aspuru-list
_____________________________________________
Aspuru-list mailing list
Aspuru-list(a)lists.fas.harvard.edu
https://lists.fas.harvard.edu/mailman/listinfo/aspuru-list
10:47 p.m.
New subject: [Aspuru-Guzik group list] locked door policy
We could have the people who prefer unlocked doors secede from the mainland
Aspuru-Guzik group and form a separatist colony. Then, both groups can have
what they want.
Brian
On Fri, Dec 9, 2011 at 9:49 PM, Anna B. Shin <anna(a)chemistry.harvard.edu>wrote;wrote:
John: a certain someone just pointed out to me that I
was picking on you,
and I want to apologize for that. Actually, I should have addressed my
email specifically to Johannes, Jacob and Roberto, not just you. [?]
A Doodle poll seems to be in order. I'll send one shortly.
Anna B. Shin
Laboratory Administrator | Aspuru-Guzik Research Group
Department of Chemistry and Chemical Biology | Harvard University
12 Oxford Street | Cambridge, MA 02138
617.496.9964 office | 617.694.9879 cell | 617.496.9411 fax
http://aspuru.chem.harvard.edu/
<https://mail.google.com/mail/u/0/?ui=2&ik=e7480c62f0&view=att&th=12eee19970eeefe4&attid=0.0.2&disp=emb&zw>
On Fri, Dec 9, 2011 at 6:19 PM, Anna B. Shin <anna(a)chemistry.harvard.edu>wrote;wrote:
John: I think it's a bigger nuisance to lock
up your backpack and other
personal belongings each time you leave the office because you cannot
guarantee your office mates will lock the door when they leave. How hard
is it to open the door with your key? Do you think your office mates'
sense of security matters less than the inconvenience you feel about using
your key? And now we come full circle to the inconvenience your office
mates will feel when they have to lock up their belongings because you
think your inconvenience overrides theirs. I apologize if I sound
antagonistic, but I want to make a point that feeling inconvenienced is not
a good enough justification because someone is going to feel inconvenienced
no matter what the policy is.
Anna B. Shin
Laboratory Administrator | Aspuru-Guzik Research Group
Department of Chemistry and Chemical Biology | Harvard University
12 Oxford Street | Cambridge, MA 02138
617.496.9964 office | 617.694.9879 cell | 617.496.9411 fax
http://aspuru.chem.harvard.edu/
<https://mail.google.com/mail/u/0/?ui=2&ik=e7480c62f0&view=att&th=12eee19970eeefe4&attid=0.0.2&disp=emb&zw>
On Fri, Dec 9, 2011 at 3:54 PM, John Parkhill <john.parkhill(a)gmail.com>wrote;wrote:
_____________________________________________
Aspuru-list mailing list
Aspuru-list(a)lists.fas.harvard.edu
https://lists.fas.harvard.edu/mailman/listinfo/aspuru-list
I'm with Jo&Jacob&Roberto -
I trust the competence of my office-mates to lock up when it's prudent
to do so, and if I didn't I would put my laptop in a locked drawer and/or
on a cable lock. It's my personal responsibility anyways.
-John
On Fri, Dec 9, 2011 at 2:56 PM, Jacob J Krich <jkrich(a)fas.harvard.edu>wrote;wrote:
As mentioned below, I agree with Johannes that
keeping the doors
locked is a much bigger nuisance than the security will bring. We're very
good at locking the doors when the office is empty, and the open
sight-lines in the office space make it hard for someone to walk around
unseen. If eternal vigilance is the price we pay for freedom, I am happy to
look up to see who has entered the office (as I generally do).
Best,
Jacob
On 12/9/2011 1:22 PM, Anna B. Shin wrote:
Johannes, cc Group:
With a large group and stream of lab visitors, there is a higher chance
someone will be careless. This will not happen with the doors always
locked. I have also gone to the big office and the few people there did
not turn to check who it was. I'd be happy to do random checks to prove my
point that some are too glued to their monitors to look around. Good for
productivity unless your laptop gets stolen.
Group: feel free to respond to the thread if you wish. You can hold a
vote at group meeting.
Anna B. Shin
Laboratory Administrator | Aspuru-Guzik Research Group
Department of Chemistry and Chemical Biology | Harvard University
12 Oxford Street | Cambridge, MA 02138
617.496.9964 office | 617.694.9879 cell | 617.496.9411 fax
http://aspuru.chem.harvard.edu/
<https://mail.google.com/mail/u/0/?ui=2&ik=e7480c62f0&view=att&th=12eee19970eeefe4&attid=0.0.2&disp=emb&zw>
On Fri, Dec 9, 2011 at 12:56 PM, Johannes Hachmann <
jh(a)chemistry.harvard.edu> wrote:
> I just had a quick chat with Jacob and he also thinks this would be a
> bad
> and annoying policy, in particular since there are usually many people
> at
> least in the big office. He also suggested starting a discussion over
> the
> group list. If you think that's a good idea, you can forward my first
> eMail
> to the list.
>
> > Johannes: some of your suggestions are good, but I think the
> > inconvenience of replacing a stolen laptop far exceeds having to dig
> > for keys. I have a lanyard that I wear around my neck so I can
> > easily get in. If by chance someone forgets their key and no one's
> > around, they can ask the security office downstairs to let them in
> > (they are here 24-7).
>
> I frankly disagree - the chance of getting a laptop stolen while
> someone is
> in the office is pretty small (as long as the 'last-person-locks'
> policy is
> enforced), while the effects of 'locked-at-all-times' are a daily
> certainty.
>
>
> > I've had a number of folks bring up the issue directly to me, so you
> > can offer your suggestions at the group meeting and people can vote
> > on setting group policy.
>
> I agree - we should still start the discussion via the list before so
> that
> people have time to think about it.
>
>
> > Btw, if you want to coordinate with Facilities about getting
> > placards put on every door, that would be good. I believe there's
> > already a camera in the hallway.
>
> I can make simple printouts and put them up.
>
> Best
>
> Johannes
>
---------- Forwarded message ----------
From: Johannes Hachmann <jh(a)chemistry.harvard.edu>
Date: Fri, Dec 9, 2011 at 12:14 PM
Subject: RE: [Aspuru-Guzik group list] locked door policy
To: "Anna B. Shin" <anna(a)chemistry.harvard.edu>
Cc: Alan Aspuru-Guzik <alan(a)aspuru.com>
Just my 2ct: I think this 'locked-at-all-times' policy is excessive and
unpractical. Every time you leave the lab for ANYTHING you have to dig
for
your keys, find the right one, and then unlock, possibly while having
your
hands full with a laptop or a stack of books. This will be extremely
interruptive and a waste of nerves and time. The chance of dropping a
laptop
on such an occasion is probably bigger than getting it stolen. We'll
probably also see people getting locked out - many of us have their FOB
key
on their keychain and leave it on their desk while working on the
cluster.
I think our current 'last-person-locks' system works perfectly fine as
long
as it is strictly enforced. A cheap deterrent would be signs on every
door
saying 'All computers in this office are registered and tagged by HUPD
and
the doors are monitored by CCTV.]'. Both doesn't even have to be true,
but
if you want to make it more believable, buy a few camera dummies...
Best
Johannes
> -----Original Message-----
> From: aspuru-list-bounces(a)lists.fas.harvard.edu [mailto:aspuru-list-
> bounces(a)lists.fas.harvard.edu] On Behalf Of Anna B. Shin
> Sent: Friday, December 09, 2011 11:10
> To: A-G Group
> Subject: [Aspuru-Guzik group list] locked door policy
>
> Dear Group,
>
> With the increase of theft in CCB, we need to revisit the group
> policy on locked doors. Currently, the policy is lax with doors
> left unlocked while an office is occupied. However, some leave the
> office unsecured when they go to the bathroom or grab a print job.
> It can take as little as a few seconds for a thief to walk in the
> door, grab a laptop or backpack and walk out. The last thief caught
> on camera looked like a student so he was free to roam the labs
> without getting stopped. The most recent incident I heard was a
> laptop stolen in the Whitesides lab last Saturday afternoon (Dec 3)
> when the building doors are locked to the public.
>
> HUPD does not promote cable locks as secure means of theft
> prevention since it gives you a false sense of security because
> thieves can carry cable cutters that easily snap it off. They
> encourage laptop registration which requires a $10 fee. CCB may
> sponsor another HUPD laptop registration visit in the future, but in
> the meantime, we need to make it a policy to keep doors locked at
> all times. Rotators: don't forget this applies to you too.
>
> If you have concerns about the issue, please bring it up at the next
> group meeting.
>
> Regards,
> Anna
_____________________________________________
Aspuru-list mailing
listAspuru-list@lists.fas.harvard.eduhttps://lists.fas.harvard.edu/mailman/listinfo/aspuru-list
_____________________________________________
Aspuru-list mailing list
Aspuru-list(a)lists.fas.harvard.edu
https://lists.fas.harvard.edu/mailman/listinfo/aspuru-list
_____________________________________________
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4544
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aspuru-list@lists.fas.harvard.edu
11 comments
9 participants
participants (9)
-
Anna B. Shin -
Brian Lee -
Jacob J Krich -
Jacob Krich
-
Johannes Hachmann -
John Parkhill -
Roberto Olivares-Amaya -
Sule Atahan Evrenk -
Sule Atahan-Evrenk